Department of Financial and Administrative Affairs (DFAA)

Department of Financial and Administrative Affairs (DFAA)

DFAA is one of the key HQ departments given the reference role it represents to all university financial and administrative affairs.

• Office of Budget and Financial Planning

• Archive Office

• Office of Storage and Logistics

• Payroll Office

• HE Fund Office

• Office of Cash and Accounts 

• Office of Investment Planning Account

• Office of Employment and Personnel

• Office of Faculty Affairs

• Office of Staff Affairs

• Office of Retiree Affairs



Administrative Mandate  


  •  - Process faculty/staff job placements and relocations and update their database. The department also
  •    Works in full coordination with HQ permanent committees (Job Promotion Committee, Tenure  
  •    Management Committee, Job Title Management Committee) to offer them necessary data input to
  •    facilitate their tasks.
  • - Process faculty promotion and annual bonus paperwork. It also follows up on PhD/Master receivers 
  •    paperwork, certify new job titles and promotions, annual bonuses and update all faculty database.
  • -  Process staff promotions and annual bonuses. It also processes daily inbox and outbox and job 
  •    replacements.
  • - Process retiring faculty\staff paperwork which starts from the  date of decree of retirement through retiree 

   paperwork follow-up with the Pension Body.


Financial Mandate:


- Conduct financial transfers between the university budget sections to cover its needs in accordance 

   with the budget execution instructions.


- Monitor allocations for the amount of the allocated annual funds, monthly and overall expenditures, as  

   well as the balance of allocations for each section of the allocations.


- Open an analytical register for advances, which monitors temporary advances, salary advances,  

   committee advances, and permanent cash expenditure advances  


- Monitor the operational mechanism of the procurement and maintenance committees by providing  

   financial approval for each section of the budget.


- Maintain an electronic accounting system to assist in preparing financial statements in a timely fashion.


- Prepar all types of monthly review budgets for detailed accounts, general accounts at the end of  

  each month, and final accounts for the fiscal year.

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